When might a supervisor require redaction of certain information in a report, and what should you document about redactions?

• A. For privacy or safety concerns; document rationale, policy cited, and securely store redacted portions.
• B. For privacy or safety concerns; do not explain rationale.
• C. For all content; include redacted text in the main report.
• D. Only when a court requires it; maintain no rationale.

Answer: (A)

Redaction is used to protect privacy or safety by removing sensitive information from a report. When a supervisor requires redaction, document the rationale, cite the policy or legal basis, and indicate how and where the redacted material is stored and who may access it. In the report, note that certain information has been redacted and reference the justification and policy. The redacted portions should be kept securely in a restricted location with an auditable trail. This ensures transparency and accountability for why information was withheld.

Omitting the rationale, redacting everything, or waiting for a court order are not appropriate approaches in standard practice.