When documenting suspect information, what is the recommended order of details and how should sensitive identifiers be handled?

• A. Age then occupation.
• B. Photo and fingerprints only.
• C. Only last name; with address and phone.
• D. Full name/alias, date of birth/age, race, sex, height/weight, distinguishing features; document objectively and protect privacy per policy, handling sensitive identifiers securely.

Answer: (D)

The main idea here is to document suspect information in a way that clearly establishes identity while protecting privacy. Start with the most identifying details you need to confirm who the person is: full name or alias first, since that directly anchors the individual in records. Then include date of birth or age to help differentiate people who share a name, followed by race, sex, and height/weight to provide a physical profile that can assist in recognition and cross-checking with sightings or other records. Distinguishing features (scars, tattoos, marks) round out the description, giving investigators additional ways to identify the person. Throughout, keep the entries objective—record only observable facts, note sources, and avoid speculation or subjective judgments.

Sensitive identifiers should be handled with privacy in mind and in line with policy. Document these elements only as needed for the investigation, and store them securely with access controls. Treat biometric data and other sensitive identifiers as restricted information, using encryption or secure systems, logging access, and following your agency’s privacy and data-protection procedures to minimize exposure and maintain proper chain of custody. This approach balances accuracy and usefulness for investigations with the critical need to protect individuals’ privacy.